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Everything Connected Through One Shared Data Model
All modules in minLedelse are built on the same underlying data model. This means that processes, documents, risks, opportunities, non-conformities, checklists, tasks, projects, products, assets, stakeholders, legal requirements, and custom applications are all connected within a single platform.
Unlike traditional systems where information is spread across separate applications, spreadsheets, and document repositories, minLedelse creates a unified environment where everything works together.
This provides several key advantages:
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A single source of truth across the organization
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Complete traceability between related activities and records
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No duplicate data entry
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Automatic links between processes, documents, risks, actions, and events
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Better reporting and business insights
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Easier audits and ISO compliance
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Clear ownership, accountability, and history
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Strong support for continuous improvement
Because every module shares the same structure, information only needs to be entered once and can then be reused throughout the platform. The result is better control, higher data quality, and more efficient workflows across the entire organization.
One platform. One data model. One source of truth.
Simple registration and follow-up of incidents and deviations
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Non-Conformity Management
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Structured 5-step process: Registration → Notification → Root Cause Analysis → Actions → Closure. Full audit trail from the very first step.​
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Non-Conformity Management
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Structured 5-step process: Registration → Notification → Root Cause Analysis → Actions → Closure. Full audit trail from the very first step.​
Automatic Notifications
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Non-Conformity Management in minLedelse
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In minLedelse, organizations get a complete and structured solution for managing non-conformities, directly within the platform, eliminating the need for manual lists and Excel spreadsheets.
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The solution ensures that every non-conformity is handled consistently and systematically, from registration to closure. The entire process is documented, traceable, and accessible to all relevant roles across the organization.
A Structured 5-Step Process
Non-conformity management in minLedelse follows a clear and effective workflow:
Registration → Notification → Root Cause Analysis → Actions → Closure
This ensures that:
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Every non-conformity is captured
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The right people are notified automatically
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The root cause is identified, not just the symptoms
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Actions are defined, tracked, and completed
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Cases are only closed when properly documented and resolved
You get a complete and transparent audit trail from the initial registration through to closure.
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Complete Traceability and Audit History
Every non-conformity is assigned a unique case number, making it easy to track and reference throughout the process.
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The system also maintains a complete audit history of all changes:
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What was changed
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Who made the change
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Date and exact timestamp
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This provides full control, high transparency, and the documentation required for audits and ISO certification.
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Automatic Notifications and Follow-Up
Anyone assigned responsibility for a non-conformity is notified automatically through:
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Microsoft Teams
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Email
This ensures rapid follow-up, clear accountability, and prevents cases from being overlooked.
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Connected to the Entire Management System
Non-conformities in minLedelse are not isolated events. They are an integrated part of business operations and continuous improvement.
They can be:
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Linked to relevant processes and procedures
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Connected to risks and improvement opportunities
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Associated with checklists and controls
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Used as input for continuous improvement activities
This transforms non-conformity management into an active quality improvement mechanism, not just a reporting tool.
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From Incident to Improvement
The system makes it easy to:
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Register non-conformities quickly, including from mobile devices
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Categorize and structure cases
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Perform root cause analysis
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Assign responsibilities and deadlines
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Track status and progress
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Document the effectiveness of actions
All steps are managed in one integrated solution, ensuring nothing falls through the cracks.
From Excel to Continuous Follow-Up
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Instead of handling non-conformities through separate spreadsheets and emails, minLedelse provides:
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A consistent methodology across the organization
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Automated notifications and follow-up
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Clear ownership and accountability
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Complete history and traceability
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Better preparation for audits and ISO requirements
This makes non-conformity management a natural part of daily operations, not just something done before inspections.
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Integrated into the Daily Workflow
Everything happens directly within Microsoft Teams, where users already work.
This ensures that non-conformities:
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Are reported when they occur
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Are followed up continuously
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Become part of everyday work
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The result is better control, higher quality, and a stronger culture of continuous improvement.
Risk and Opportunity Analysis
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Risks & Opportunities
​Visual risk matrix linked directly to processes, actions, and incidents. Define residual risk after corrective actions have been implemented.​
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Get Rid of the Spreadsheets
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Risks & Opportunities Management in minLedelse
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In minLedelse, organizations get a complete and structured solution for managing both risks and opportunities, directly within the platform, without relying on separate spreadsheets.
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The solution replaces traditional Excel-based risk registers by digitizing the entire process, from identification and assessment to actions, follow-up, and continuous improvement. Everything is documented, traceable, and accessible across the organization.
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Risks & Opportunities – Integrated Management
Visual risk matrix connected directly to processes, actions, and incidents.
You can also define residual risk after actions have been implemented, providing a realistic assessment of risk exposure following improvements and corrective measures.
Structured Assessment with a 5×5 Risk Matrix
Risks and opportunities are evaluated using a standardized 5×5 matrix, based on:
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Likelihood (1–5)
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Impact (1–5)
These values are multiplied to generate a score from 1 to 25, where 25 represents the highest risk level or greatest opportunity potential.
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In minLedelse, multiple impact categories can be assessed simultaneously, including:
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Financial risk
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Health & Safety (HSE)
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Reputation
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GDPR & Privacy
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Information Security
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The system automatically uses the highest impact rating when calculating the overall score.
All scoring models, categories, and evaluation criteria can be customized to fit your organization's specific requirements.
This delivers a more realistic and comprehensive assessment than traditional spreadsheet-based approaches.
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Capturing Opportunities Is Just as Important
minLedelse manages not only risks (threats), but also opportunities, events that can create value, improvements, or competitive advantages.
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Risk = something that may have a negative impact
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Opportunity = something that may generate benefits or improvements
Many organizations are effective at identifying risks but often overlook opportunities. In minLedelse, both are managed within the same framework because they are fundamentally two sides of the same management process.
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Move Beyond Excel
Where spreadsheets often become static and rarely updated, minLedelse provides:
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A consistent methodology across the organization
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Automatic risk scoring
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Clear prioritization of actions
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Assignment of responsibilities and deadlines
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Complete audit history and traceability
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This transforms risk and opportunity management into an active part of business operations, rather than a document reviewed only during audits.
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Built-In Risk & Vulnerability Analysis (RVA)
The built-in Risk & Vulnerability Analysis (RVA) functionality makes it easy to identify, assess, and manage risks in a structured way.
You can:
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Identify potential risks within processes and projects
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Assess likelihood and impact
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Prioritize actions based on risk severity
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Document assessments and follow-up activities
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Integrate risk management with non-conformities and checklists
Everything happens directly within Microsoft Teams, making risk management a natural part of daily operations while improving visibility, control, and continuous improvement.
Connected to the Entire Management System
Risks and opportunities can be linked directly to:
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Processes
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Documents
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Non-conformities
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Checklists
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Tasks & Actions
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Projects
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Products
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Assets
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Stakeholders
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Legal Requirements
This provides complete traceability and ensures that risk management supports decision-making across the entire organization.
Checklists
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Checklists
​For internal audits, safety inspections, HSE checks, and daily operations. Non-conformities can be reported directly from the checklist.
Build Your Own or Start with a Template
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Checklists in minLedelse
In minLedelse, organizations get a flexible and user-friendly checklist solution integrated directly into their daily workflow.
Checklists help ensure that tasks are performed correctly every time, while providing complete documentation that processes, controls, and requirements have been followed.
Structured and Standardized Execution
Checklists in minLedelse provide a systematic approach to task execution:
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Defined steps and control points
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Clear sequence and responsibilities
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Easy documentation of completed work
This ensures that nothing is overlooked and that tasks are performed consistently, reducing errors and improving quality.
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Checklists as an Active Part of the Management System
The checklist functionality in minLedelse makes it easy to standardize and monitor operational processes.
You can:
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Create digital checklists for processes and projects
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Ensure critical tasks are always completed and documented
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Track completed and outstanding items in real time
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Integrate checklists with non-conformity management and risk assessments
Use the solution directly within Microsoft Teams, making checklists a natural part of daily work
This improves control, quality assurance, and follow-up while simplifying documentation and reporting.
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From Checklist to Documentation
Every completed checklist automatically creates documentation showing:
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Who completed the checklist
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What was checked
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When it was completed
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Any comments, photos, or non-conformities recorded
This provides full traceability and makes it easy to demonstrate compliance with both internal requirements and ISO standards.
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Flexible and Customizable Checklists
With minLedelse, organizations can:
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Create custom checklists tailored to processes, projects, and departments
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Start with templates and best-practice standards
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Modify and improve checklists as requirements evolve
This makes the solution equally suitable for simple inspections and complex operational workflows.
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Connected to the Entire Management System
Checklists in minLedelse integrate seamlessly with the rest of the platform.
They can:
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Be linked to processes and procedures
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Generate or connect directly to non-conformities
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Provide valuable data for analysis and continuous improvement
This makes checklists more than a control mechanism. They become an active tool for management, learning, and improvement.
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From Paper and Excel to Digital Control
Where checklists are often managed through paper forms or separate files, minLedelse provides:
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One standardized solution across the organization
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Consistent execution
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Automatic documentation
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Better visibility and control
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Easier audits and compliance management
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Integrated into the Daily Workflow
Everything happens directly in Microsoft Teams, where employees already work.
This means checklists:
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Are actively used in everyday operations
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Are completed where the work takes place
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Become a natural part of business processes
The result is higher quality, better compliance, and a more efficient organization.
Quality Library
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Quality Library
​Central repository for all controlled documents, with read confirmations, revision history, and Word, Excel, and PDF export. Employees only see documents they are authorized to access
Connected to Your SharePoint
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Quality Library in minLedelse
In minLedelse, organizations get a structured and user-friendly quality library where all procedures, routines, and controlled documents are organized in one central location. The solution ensures that documentation is actively used in daily operations, not simply stored and forgotten.
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From Document Storage to a Management Tool
In many organizations, documentation becomes difficult to manage, hard to find, and spread across multiple locations and versions.
minLedelse solves this by providing:
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One version of every document
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One source of truth
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Clear ownership and control
This creates consistency, reduces errors, and turns documentation into an active management tool.
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A Quality Library That Supports Daily Operations
The Quality Library in minLedelse makes it easy to structure, maintain, and use documentation.
You can:
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Store all procedures, routines, and controlled documents in one place
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Ensure employees always work from the latest version
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Control access based on roles and responsibilities
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Link documents directly to processes and workflows
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Make documentation available where work is actually performed
This transforms the Quality Library into an integrated part of business operations, rather than a passive archive.
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The Right Document for the Right Person
Structure alone is not enough. Documentation must also be relevant to the user.
With minLedelse:
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Employees access documents based on their role
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Users only see documentation relevant to their work
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Documents are presented directly within their Teams workspace
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Only the latest approved version is available
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This helps ensure that documentation is read, understood, and used.
Complete Control and Traceability
Every document in the Quality Library includes:
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Version control
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Change history
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A complete audit trail
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This provides full visibility into:
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Who made changes
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What was changed
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Which version is currently valid
Effective document control ensures that the right information is available at the right time and is a fundamental part of any successful quality management system.
From Static Documentation to Active Use
​When document management works as intended, the conversation changes from:
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“Where can I find the document?”
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“Is this the latest version?”
To:
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“The document is already available to me.”
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“I know this is the approved and current version.”
The result is:
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Higher system adoption
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Better compliance with procedures
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Improved quality and consistency
Connected to the Entire Management System
The Quality Library integrates seamlessly with the rest of minLedelse.
It can:
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Link directly to processes and workflows
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Support non-conformity management and improvement activities
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Help meet the requirements of ISO 9001, 14001, 45001, and 27001
This creates a complete and living quality management system.
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From Chaos to Control
Where documentation is often fragmented and underused, minLedelse provides:
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One structured solution
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One source of truth
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Better accessibility
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Higher quality and compliance
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Integrated into the Daily Workflow
Everything happens directly within Microsoft Teams, where employees already work.
This ensures that documentation:
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Is available when needed
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Supports daily business processes
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Becomes a natural part of organizational management
The result is better control, simpler compliance, and a quality management system that works in practice.
Process & Swimlane
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Process & Swimlane
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Describe a process once, and the system automatically generates a swimlane diagram. No manual drawing. No risk of errors.
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Auto-Generated Swimlane Diagram
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minLedelse provides a visual overview of your organization's workflows and how they are connected. It makes it easy to document, understand, and communicate process flow in a structured and consistent way.
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Process Maps as an Active Part of Your Management System
The Process Map functionality in minLedelse helps organizations document, visualize, and improve their operations.
With Process Maps, you can:
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Link processes directly to procedures, checklists, non-conformities, and risk assessments
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Give employees easy access to process descriptions within Microsoft Teams
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Ensure everyone follows the same methods, workflows, and routines
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Improve transparency and collaboration across departments and teams
This creates a shared understanding of how work is performed and how responsibilities flow throughout the organization.
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Automatically Generated Swimlane Diagrams
Describe a process once, and minLedelse automatically generates a visual swimlane diagram.
There is no need for manual drawing, separate diagramming tools, or duplicate maintenance. The visual workflow is always synchronized with the underlying process description, ensuring consistency and reducing the risk of errors.
This makes it easy to:
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Visualize responsibilities across roles and departments
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Understand handovers and dependencies
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Identify bottlenecks and improvement opportunities
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Keep documentation up to date
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Connected to the Entire Management System
Processes in minLedelse are not isolated diagrams. They are connected directly to:
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Quality documentation
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Procedures and routines
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Checklists
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Risks and opportunities
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Non-conformities and incidents
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Tasks and actions
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Projects
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Stakeholders
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Products and assets
This provides full traceability across the organization and ensures that processes become an active part of daily operations.
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From Documentation to Continuous Improvement
The Process Map functionality makes it easier to:
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Standardize workflows
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Improve quality and compliance
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Support ISO requirements
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Identify improvement opportunities
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Build a culture of continuous improvement
Because everything happens directly within Microsoft Teams, employees always have access to the latest process descriptions where the work is actually performed.
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The result is better control, higher quality, stronger collaboration, and a clearer understanding of how the organization operates.